Personal Data Application and Response Procedure

JEOPARK MUNICIPALITIES UNION
Personal Data Application and Response Procedure
Personal Data Application and Response Procedure

    GENERAL INFORMATION:   In accordance with the Law on the Protection of Personal Data numbered 6698 ("KVKK"), individuals defined as "data subjects" ("Data Owner") have the right to apply to the Data Controller (Jeopark Municipalities Union) regarding their personal data processing and the rights listed in Article 11 of the KVKK. Applications related to these rights must be submitted to our Municipality in writing or electronically, in accordance with the provisions of Article 13/1 of the KVKK and the relevant provisions of the Regulation on the Principles and Procedures for Application to the Data Controller.
  APPLICATION METHODS:
In applications to our Municipality within the scope of the Law on the Protection of Personal Data, according to Article 5/2 of the Regulation on the Principles and Procedures for Application to the Data Controller, published in the Official Gazette dated 10.03.2018 and numbered 30356 and in effect on that date, it is mandatory to have information about the applicant's name, surname, and if the application is in writing, signature; for Turkish Republic citizens, T.C. identity number; for foreigners, nationality, passport number, or if available, identity number; residence or workplace address for notification purposes, if available, the email address for notification, phone and fax numbers, and information about the subject of the request.
  Written Applications:
Written applications to our Municipality must be submitted in person to the Municipal Clerk's Office, Public Relations Directorate, and Human Resources Directorate or sent to the address "4 Eylül Mah. Yunus Emre Cad. No: 96 Kula / MANISA" via notarized power of attorney showing the authority to apply for the rights specified in Article 11 of the KVKK or by notarized mail.

It must be delivered personally or by notary to the Municipal Clerk's Office, Public Relations Directorate, and Human Resources Directorate and sent to the address mentioned above via notarized mail.

Electronic Applications: Electronic applications to our Municipality must be signed with a secure electronic signature defined in the Electronic Signature Law numbered 5070 and, if signed with an electronic or mobile signature, sent to the email address manisajeopark@hs01.kep.tr via registered electronic mail (KEP),

or sent to the email address info@jeoparkbelediyelerbirligi.com via registered electronic mail (KEP), provided that the relevant person who applied has been previously notified to our Municipality and is registered in the Municipality's system.

It must be sent using a software or application developed by our Municipality for the purpose of the application. (At this stage, there is no software or application developed by our Municipality for this purpose yet.)

Your applications submitted to us will be processed promptly and no later than thirty days from the date your request reaches our Municipality, in an effective, lawful, and honest manner. The response will be provided in writing or electronically. In case any deficiencies are identified by our Municipality regarding your application, if these deficiencies are not addressed by you within seven (7) days from the notification, your request will be suspended until the deficiencies are resolved by our Municipality. However, if additional costs are incurred for the process, according to Article 7 of the Regulation on Application Procedures and Principles to the Data Controller, no fee will be charged for up to ten pages, and a processing fee of 1.00 Turkish Lira will be charged for each page beyond ten. It is important that the content of your request is clear, understandable, and determinable in terms of date. Therefore, the information and documents requested by you in this application form must be filled in completely and accurately and submitted to our Municipality through the above methods.

APPLICATION OWNER INFORMATION
Name………….. :
Surname………… :
ID Number……. :
For Foreigners :
Nationality………… :
  Passport Number/
ID Number…… :
E-mail address………….. :
(If specified, we can respond to you more quickly.)
Address………………………….. :
Mobile Phone…………… :
  Please specify your relationship with our institution.

□ Employee □ Citizen □ Visitor □ Former EmployeePlease specify the year and position you worked in:	□ Job Candidate/Job ApplicationPlease specify the application date and the position applied for: □ Third-party company employeePlease specify the company/organization you work for and your position: □ Other (supplier, business partner, etc.)Please specify the name of the company/organization:
Department/Person you met within our institution:Subject:

Please provide detailed information about your request within the scope of the law:

Request No	Request Subject	Your Choice (please fill in)
1	I want to know if your institution processes personal data about me. (GDPR Article 15/1-a)
2	If your institution processes personal data about me, I request information about these data processing activities. (GDPR Article 15/1-b)
3	If your institution processes personal data about me, I want to know the purpose of processing and whether they are being used in accordance with that purpose. (GDPR Article 13(1)(c))
4	If my personal data is transferred to third parties domestically or internationally, I want to know who these third parties are. (GDPR Article 13(1)(c))
5	I believe that my personal data is processed incorrectly or incompletely, and I want them to be corrected. (GDPR Article 13(1)(d)) Please write the personal data you want to be corrected in the "Your Choice" field and send supporting documents additionally.	Data to be corrected:
6	I believe that the reasons requiring the processing of my personal data no longer exist, and within this framework, I request the deletion (a) or destruction (b) of my personal data. (GDPR Article 13(1)(e)) Please write your choice in writing.	Write your choice in writing.
7	I want the processes regarding my personal data, which I think are missing and incorrect, a) Correction, b) Deletion, c) Destruction, to be notified to third parties to whom my personal data has been transferred. (GDPR Article 16/1-f)	Write your choice in writing.
8	I have suffered damage due to the unlawful processing of my personal data. I demand compensation for this damage. (GDPR Article 16/1-g) Please write the subject of unlawfulness in the "Your Choice" field and submit supporting documents additionally. (Court decision, Board decision, Documents showing the amount of material damage, etc.) Personal Data Protection Law Article 16/1 (h)	Data Processed Contrary to Law;

    Please choose the method of notification for the response to your application:

□ I want it to be sent to my address.
□ I want it to be sent to my email or KEP address.
(If you choose the email method, we will be able to respond to you more quickly.)
□ I want to receive it in person.
(In case of receiving it on behalf, a notarized power of attorney is required.)

This "Application Form" is prepared to identify your relationship with our Municipality, determine your personal data processed by our Municipality, and respond to your application correctly and within the legal period. In order to prevent legal risks arising from unlawful and unfair data sharing, especially to ensure the security of your personal data and to conduct a healthy examination of your request, our Municipality reserves the right to request additional documents for identity and/or authorization determination or related to your request. Our Municipality does not accept responsibility for requests that are not correct and up-to-date or for unauthorized applications made to our Municipality. In accordance with the requests mentioned above, I request that my application to your Institution be evaluated in accordance with Article 13 of the Law, and I kindly ask for information to be provided to me.

  Applicant (Related Person)

Name, Surname    :
Date              :
Signature               :